Privacy Notice

At Jennings Morton Friel ("JMF"), protecting your privacy is very important to us. We are committed to making sure that the privacy and data security of all our candidates, clients and website users is taken seriously. We promise to respect any personal data you share with us, keep it safe and not do anything you would not reasonably expect. The purpose of this notice is to give you a clear explanation of how personal information about you may be collected, used, or disclosed by JMF. We urge you to read it carefully.

All personal data is held and processed in accordance with the Data Protection Act 2018 and the General Data Protection Regulations.

Information We Collect

We collect and process various types of personal information for the purpose of providing recruitment services. This may include:

Candidates & Prospective Candidates

Personal Information – name, contact details, date of birth and other identifiers
Professional Information – CV, work history, qualifications and skills, salary, benefits
Communication Information – emails, messages (texting or social media) and other communications between you and JMF
Other Information – Where permitted by law we may also collect information relating to your health (for example, disability information for reasonable work adjustment purposes), diversity information, including race, ethnic origin, sexual orientation and religion (for equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us.
Communication Preferences – marketing permissions and job alerts
Technical Data – use of our website and online services, such as IP address, login data and website browsing details. For more information about the cookies we use, please see our Cookie Policy here.

Clients & Prospective Clients

Personal Information – name, job title\function, contact details, LinkedIn profile and other social media accounts
Vacancy Information – job title, job description, salary details and other appropriate information
Candidate Information – feedback and referencing
Communication Information – emails, messages (texting or social media) and other communications between you and JMF
Technical Data – use of our website and online services, such as IP address, login data and website browsing details. For more information about the cookies we use, please see our Cookie Policy Cookie Policy here.

How We Use Your Information

Candidates & Prospective Candidates

Recruitment Services – Matching your skills and qualifications with current job opportunities and providing you with recruitment advice
Communications – Keeping you informed about job opportunities, updates and relevant industry news
Legal Obligations – Complying with legal requirements and regulations

Clients & Prospective Clients

Recruitment Services – Matching your job vacancies to candidates with relevant skills and qualifications
Communications – Keeping you informed about available candidates and relevant industry news
Legal Obligations – Complying with legal requirements and regulations

Legal Basis for Processing Your Data

We rely on the following legal basis to process your personal data:

Consent – where you have given JMF clear consent for a specific purpose, for example, marketing preferences
Contract – where you have entered into a contract with JMF and it is necessary for us to process your personal data
Legal – where JMF need to process personal data to comply with legal or regulatory obligations
Legitimate Interest – keeping you up to date with opportunities and services offered by JMF and maintaining a collaborative relationship

Automated Decision Making

JMF do not make decisions based solely on automated processing; there is always a human intervention before any decision making.

Who We Share Your Information With

If you are a candidate JMF will only share your personal data with clients who have job vacancies that you are interested in and you have agreed to your data being shared.
We may share your personal data with third parties for reference or qualification checking and criminal record checks
We may also need to disclose your information if required by law (for example, to government bodies and law enforcement agencies). 
We never sell any of your personal information to a third party.

Data Storage and Security

We take the security of your personal data seriously. We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. Personal information is stored securely in our database, hosted by Firefish Software who are compliant with the requirements of the Cyber Essential Scheme, full details can be found here. Only authorised personnel and third-party service providers are provided with access to personal data on a need-to-know basis, and these employees and service providers are contractually obliged to treat this information as confidential.

Data Retention

We will keep your personal data for as long as we need to in order to fulfil the purpose we collected it for, which may be an ongoing purpose. For example, if you’re a candidate, we will retain your personal data for the duration of our business relationship with you and beyond, as we often support candidates with job placements over many years and potentially throughout their careers.

We keep some personal data for longer than others. To determine the appropriate retention period for personal data, we consider factors such as the purposes for which we process your personal data, including any legal, regulatory, accounting and reporting obligations, the nature and amount of personal data that we hold about you, and the potential risk of harm to you from unauthorised use or disclosure of your personal data.

Where we process your personal data for direct marketing purposes, we will do so until you ask us to stop, and for a short period after this (to allow us to implement your request). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely, so that we can respect your request.

Your Rights

Under the General Data Protection Regulations you have the right to:

to be informed about the personal data we process on you
access to the personal data we process on you
rectification of your personal data
erasure of your personal data in certain circumstances
restrict processing of your personal data
portability in certain circumstances
object to the processing of your personal data that was based on a public or legitimate interest
not to be subjected to automated decision making and profiling
withdraw consent at any time.

To request any of the above, simply contact us at dpo@jmfassociates.co.uk or telephone 020 8663 6699.

Website Links

This website may contain links to other sites, including those of our business partners, vendors and advertisers. While we try to link only to sites that share our high standards and respect for privacy, please understand that we are not responsible for the content of, or the privacy practices employed by, other sites.

Changes to this Privacy Notice

JMF reserves the right to modify or supplement this Privacy Notice at any time. If we make any change to this Privacy Notice, we will update the ‘Last Reviewed Date’ at the end of this page. Your continued use of our JMF website or service will mean your acceptance of the revised Privacy Notice.

Contacting Us

If you have any questions about this Privacy Notice or your personal information, please contact us by emailing dpo@jmfassociates.co.uk or telephone 020 8663 6699.

Last Reviewed Date: January 2024